FULL PACKET_2011-06-20 - Laserfiche WebLink

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0 • REVIEW OF LIBRARY HOURS • Councilmember Sarmiento requested item #6 (Review of Library Hours) be moved to the next meeting. Councilmember Sarmiento left the meeting at 6:05pm. • UPDATE ON SPECIAL EVENT REQUEST PROCESS Jose Perez presented the Special Events Process and provided examples of what is a Special Event. A Special Event is for a limited duration and generally requires a pre-event meeting. Special Events are also allowed for league permit holders and for non-permit holders for events that go beyond the scope of the permit. To request a Special Event a request form must be submitted for approval in order to provide a 30 day notice to the displaced user. At times the Special Event request has been abused which results in the need to develop further clarification for Special Events and Transfers. • Public Comments: o Edgar Vasquez commented the original intent of the Special Events Process was to provide access to the SA Stadium Field to those that did not have annual permits. o Leonel Perez commented he thought the intent of the Special Events • Process was for annual and non-annual permits. He commented it was only for the Santa Ana Soccer Association and would like to proceed in good faith. o Alfredo Gomez commented he represents the Azteca Soccer League and belongs to the Santa Ana Soccer Association. He indicated the process worked in the past and a 30 day notice is okay. His concern is the time needed for leagues to do finals. o Pedro Magallon commented the Special Event Process was created due to over abuse by leagues. Abuse is because of a lack of soccer space. It has worked before and is concerned that the item is being presented without everyone's input. We need to work together. • Council Comments: o Councilmember Tinajero commented if the leagues want to have a Special Event, they need to submit an application, 45 day evaluation and time to submit a 30 day notice to the user. Is the purpose to create a new definition for Special Event? On Transfers if the leagues agree to transfer it should be fine. If the leagues do not agree, it should be staff that makes the decision. Issues always change and the system should be flexible in order to properly address them. PREY has discussed these issues a lot and takes up almost the entire agenda. We need to focus on services we provide to the community. • o Councilmember Martinez commented soccer seems to always be an issue. We need to define "Special Events". To continue a tournament is PREY Special Meeting - MINUTES 4 March 31, 2011 13E-4