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EXHIBIT A <br />SPECIFICATION FOR ROUTINE MAINTENANCE <br />1. GENERAL CONDITIONS <br />A. FUNCTIONS AND RESPONSIBILITIES <br />1. City - Director's Authority <br />The Executive Director of the Santa Ana Parks, Recreation and Community Services Agency (hereinafter <br />"Director") is the only person authorized to direct changes in any of the requirements under the Agreement and, not <br />withstanding any provisions contained elsewhere in the Agreement, said authority remains solely in the Director. In the <br />event that the Contractor effects any such changes at the direction of any person other than the Director, the changes will <br />be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director shall <br />have the authority to accept/reject materials, workmanship and to make changes in work or schedule, when the Director <br />determines that no extra costs are involved. <br />The intent of these specifications is known by the City of Santa Ana. Any questions relating to the interpretation of these <br />specifications must be addressed, in writing, prior to the start of work. When the performance of the work or completion <br />per schedule is determined to be sub-standard, the Director may recommend that all or a portion of payment be withheld. <br />Payment to be withheld shall be deducted from the next monthly payment due, or if the amount is insufficient to cover <br />payment, the Contractor shall be liable for said deficiency and will be billed accordingly. <br />The Director, or his authorized representative, shall decide all questions which may arise as to the manner of performance <br />and completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the <br />specifications, and compensation, including completion of work by alternate sources. <br />2. Contractor <br />a) Local Office <br />The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be <br />open Monday through Friday 8:00 a.m. to 5:00 p.m. with a company representative present at all times. Answering <br />services or mobile telephones will not be considered a local office. <br />b) Submittals <br />Prior to contract commencement, and by the first of every month thereafter, Contractor shall submit to the Director <br />for approval: 1) a detailed annual, monthly and weekly work schedule consistent with task frequencies in Exhibit <br />A; 2) time sheets of employees assigned to the contract areas; 3) names and titles of all persons working on the <br />project and their qualifications; and 4) equipment, materials and/or chemicals to be used on the project. The <br />information contained in the above referenced documents shall be updated with any new information as changes <br />occur. The Director shall be immediately notified of any changes to the above information. <br />c) Uniforms and Vehicle Identification <br />The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform <br />company hats, collared work shirts, pants, jackets, vests and ANSI approved safety shoes. All uniforms will be <br />marked with some form of company logo or other form of identification. <br />All vehicles and equipment on the project site shall be in operable and working condition, clean appearance <br />without visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name clearly identified <br />on the right and left side doors. <br />B. SAFETY REQUIREMENTS <br />All work performed under this contract shall be completed with maximum safety as the priority above all other <br />requirements. In the event unsafe work is observed by City staff or otherwise reported, the Director may at his discretion <br />order Contractor to stop performing and pay all costs and or damages resulting from the delay.