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II. GROUNDS/LANDSCAPE MAINTENANCE SPECIFICATIONS <br />A. DEFINITIONS <br />1. "Director" shall mean the Executive Director of Parks, Recreation and Community Services or designated <br />representative. <br />2. "Pruning" shall mean the practice of removing lateral shrub or tree branches and may also be referred to as <br />"trimming." <br />3. "Weed" shall mean any undesirable or misplaced plant. <br />B. SCOPE OF WORK <br />It is the intent of this agreement to continually improve the quality of the facilities. The Contractor shall provide all <br />labor, training, materials, tools, equipment, transportation, hauling, dumping, fertilizers, pesticides, chemicals and other <br />items needed to perform high quality grounds/landscape maintenance pursuant to the terms defined herein. The <br />Contractor shall provide all grounds/landscape maintenance at work sites listed herein, including, but not limited to <br />pruning/trimming, shaping and training of trees, shrubs, and ground cover plants, removing and controlling weeds, <br />controlling plant diseases and pests; mowing turf, edging turf and ground cover; irrigating plant material; maintaining <br />and repairing irrigation systems; removing trash and debris; ball diamond maintenance; picnic area maintenance; tot-lot <br />maintenance; and, other services required to maintain the work sites in a safe, attractive and useable condition. <br />The Contractor shall maintain all plant material in a healthy and beautiful condition using the best industry/ <br />horticultural accepted standards for growth, color, and appearance as determined by the Director. <br />Contractor understands that it is assuming maintenance responsibility of the parks/locations "as is" and is responsible <br />for improving all aspects of the parks, irrigation system, hardscape, turf, ground cover, plants and all other areas to the <br />quality described in these specifications. <br />C. EXTRA WORK <br />It is the City's intent to keep parks and other public recreational sites in a beautiful and exceptionally well maintained <br />condition. This specification is designed to continuously improve parks and public recreational sites. It is with this <br />intent in mind that the Director may consider authorizing extra work. Extra work will not be initiated without written <br />authorization. In emergency situations, a not to exceed price may be submitted by Contractor via e-mail for <br />review/approval by City. <br />The Director may request that the Contractor submit proposals for extra work in order to improve the grounds- <br />landscape in the contract sites. The Contractor shall submit proposals using the City's Proposal for Extra Work <br />Spreadsheet (see Exhibit E). The Contractor shall complete the spreadsheet in its entirety using his/her proposed extra <br />work pricing (that is a part of this agreement) in order for the proposal to be considered. City reserves the right to <br />request materials/equipment receipts with invoices. All labor shall be quoted on a "not to exceed" basis and City will <br />only pay for labor actually incurred. <br />D. OUTSIDE OF SCOPE <br />Damage or malfunction to plant material or irrigation system equipment (from valve to water meter), with the <br />exception of irrigation heads and lateral lines, by any of the following may be considered outside the scope of this <br />Agreement: <br />(1) Acts of God <br />(2) Civil Disorder <br />(3) Vehicle Collision (excluding Contractor and its employees and subs) <br />(4) Excavation or re-surfacing of the street <br />(5) Power failures <br />(6) Underground wiring damage