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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 18, 2011 <br />TITLE: <br />CONTRACT RENEWALS FOR <br />JANITORIAL SUPPLIES <br />(SPEC. NO.08 -014) <br />rt <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1S` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Renew the contract with Kathco Products for janitorial supplies for a one -year period in a total annual <br />amount not to exceed $45,000. <br />DISCUSSION <br />The Central Stores section located at the Corporate Yard provides janitorial supplies such as brooms <br />and brushes, trashcans, cleansers, polishes, soaps and disinfectants as necessary to maintain the <br />various City facilities. Currently, janitorial supplies are provided out of Central Stores for the Police <br />Department and the Fire Stations. The contracted janitorial service for City Hall, the Corporate Yard, <br />Parks & Recreation facilities, the Regional Transportation Center includes full service along with <br />providing all cleaning supplies. The contracts for janitorial supplies are designed to provide quality <br />products at a significant savings based on quantity pricing. <br />On April 7, 2008, the City Council awarded contracts to three vendors for a two -year period, with <br />provisions for two one -year renewals. The vendors have performed satisfactorily during the past <br />contract period with Kathco Products the only vendor with a contract volume requiring Council <br />approval. Kathco Products has requested an average five percent increase due to manufactures raw <br />material adjustments and the rising cost of fuel. Staff verified the increase is consistent with the <br />market for chemicals and petroleum based products and the vendor continues to offer a competitive <br />price. Staff recommends the final renewal of the contract. The annual amount is based upon past <br />usage. The contract for Kathco Products also is extended to their full line of products covering <br />landscaping and tool supplies. <br />FISCAL IMPACT <br />Funds are available in the various departmental Operating Materials and Supplies accounts (63001). <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency <br />km <br />22C -1 <br />