DOCVIEW, LLC 1 - 2011 - Laserfiche WebLink

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Responsibilities and Compensation for Each Party DOCVIEW LLC will deliver to Santa Ana Police Department (hereinafter referenced as "the LEA") on or before August 1 st, 2011, the following goods: a Panasonic KV -S 1025C scanner (or equivalent scanner if LEA has more than 1000 crash reports per calendar year 2010) or a Hewlett Packard 1040 Fax machine (or equivalent Fax machine if LEA has less than 1000 or less crash reports per calendar year 2010). This equipment is for the purpose of faxing or scanning paper crash reports to DOCVIEW LI -C's eCommerce system. If LEA is exporting existing crash images, DOCVIEW LLC will install the proprietary DocLink software to facilitate the exporting process. 2. The LEA will accept the sum of $20.00 for each report that is purchased by an insurance company, or citizen from DOCVIEW LI -C's eCommerce System. Law Enforcement Agencies have free access to the reports. This compensation will be provided to the LEA from DOCVIEW LLC via check or direct deposit within 45 days of the actual download. Within ten days (10) days of the end of each month, Consultant will provide to the City a report of the number of police reports distributed for that month. LEA is allowed to provide copies of crash reports directly to citizens, insurance companies and other entities (public service departments, courts, traffic departments) and charge the crash report recipient whatever fee that is deemed appropriate by the LEA. 3. The LEA will transmit (scan, fax or electronically send) traffic crash reports to the DOCVIEW LLC eCommerce system on a daily basis, with the exception of Saturdays, Sundays or any holiday in which employees assigned to transmitting traffic crash reports for LEA are not working. It is the responsibility of the LEA to comply with State Laws and Local Ordinances in regards to protecting the identity of individuals listed in the crash report by either not transmitting the report to DOCVIEW LLC eCommerce system or by redacting information on the crash report prior to transmitting. 4. Crash report images will be maintained by DOCVIEW LLC for a minimum of five (5) years. Images older than five (5) years may be permanently deleted by DOCVIEW LLC without prior notification to the LEA. LEA agrees that the eCommerce system maintained by DOCVIEW LLC is not considered to be the official repository of images for the LEA. 5. The LEA will direct all Insurance Companies for copies oftraffic crash reports to the DOCVIEW LLC eCommerce System. Claims DOCVIEW LLC will provide a replacement scanner (Panasonic KV -S 1 025C scanner or equivalent scanner) or a replacement Fax machine (Hewlett Packard 1 040 or equivalent machine) if it fails to function properly within the first 30 days ofuse.