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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 1, 2011 <br />TITLE: <br />CONTRACT RENEWAL TO <br />UNISOURCE WORLDWIDE INC. FOR <br />REPROGRAPHICS PAPERS AND <br />ENVELOPES (SPEC. NO. 09 -008) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />U920pLw <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 151 Reading <br />❑ Ordinance on 2 "d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Unisource Worldwide Inc. for reprographic papers and envelopes for a one - <br />year period in an annual amount not to exceed $80,000. <br />DISCUSSION <br />The Finance and Management Services Agency's Central Services division stocks copier, laser and <br />specialty papers for in -house duplicating services for departments throughout the City. In addition, <br />the Police Department's Central Distribution Center stocks copy paper for various divisions and the <br />Holding Facility. <br />On April 6, 2009, the City Council awarded a contract to Unisource Worldwide Inc. for a one -year <br />period, with provisions for two one -year renewals. The vendor has performed satisfactorily during the <br />past contract period and has agreed to renew the contract without an increase in pricing except to <br />pass on announced paper mill increases. Staff recommends the final renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Finance & Management Central Services account (no. 07110100- 63001), <br />and the Police Property & Facilities account (no. 01114450- 63001). <br />�j <br />Paul Walters <br />Chief of Police <br />2w <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency, <br />22F -1 <br />