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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 1, 2011 <br />TITLE: <br />CONTRACT AWARD TO POWER AND <br />SYSTEMS INNOVATIONS FOR <br />UNINTERRUPTIBLE POWER SUPPLY <br />REPLACEMENT <br />(SPEC. NO. 11 -033) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1St Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Power and Systems Innovations for uninterruptible power supply (UPS) <br />replacement in an amount not to exceed $67,400. <br />DISCUSSION <br />The Finance and Management Service Agency Building Maintenance Division maintains <br />approximately 50 buildings, including fire stations, recreation and community centers, Police <br />Administration building, libraries, City Hall, and the Corporate Yard. The Police Administration <br />building was completed in 1997 with the major building systems covering electrical, plumbing, air <br />conditioning and elevators requiring constant testing, maintenance and upgrading to meet current <br />certification and safety issues. Two UPS units serve as the electrical power backup units for the Jail <br />covering all security function for the automated door control systems with touch screen control panels <br />covering doors, intercoms and security sensors. In addition, the UPS units provide power back up for <br />the lighting system. Both units have exceeded their 10 year manufactures life expectancy. The <br />electronic boards and components are obsolete and replacement parts are no longer available. In <br />order to provide dependable electrical power backup for the Jail facility, staff recommends replacing <br />the units. <br />The notice inviting bids was advertised on June 23, 2011 and bids were solicited. A summary of the <br />bid invitations and bids received is as follows: <br />11 Invitations For Bid mailed <br />1 Invitation for Bid mailed to a Santa Ana vendor <br />9 Bids received <br />Bids were received, opened on July 5, 20011, and evaluated (Exhibit 1). The bid received from <br />Power Systems Innovations is responsive to the specifications and meets the City's requirements. To <br />allow for unanticipated charges, an additional three percent contingency has been included in the <br />award amount. <br />22C -1 <br />