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Plan Check Agreements and Appropriation Adjustment September 6, 2011 Page 2 In response to the increase in plan check submittals the Building Division reinstituted outsourcing plan checks in December 2010 to improve plan check turnaround times as well as provide greater flexibility for applicants wishing to take advantage of expedited plan check. The use of outsourced plan check services over the past eight months resulted in a six percent improvement in the number of plan checks meeting the three week turnaround time. As a result of the increased use of outsourced plan checks, contracts with two of the plan check firms that the Planning and Building Agency utilizes are nearly expended. These contracts must be renewed in order to continue to meet the plan check turnaround time goal of three weeks as well as to continue to offer expedited plan check services. The Building Division has contracted with Scott Fazekas & Associates since 2005 and Century Structural Engineering Co., Inc. since 2010 for plan check services. Both firms have met the City's requirements for availability of qualified engineering staff, turnaround time, locale, and fees. The two firms will offer both full and structural only plan check services at a rate of 35 percent of the plan check fee calculated by the City and will process any required plan revisions and deferred submittals at an hourly rate of $85. Expedited plan check fees will be paid entirely by the applicant. FISCAL IMPACT The additional plan check fees paid to the City will fund the entire cost for the consultants. These amounts will be recognized in the revenue account for building plan check (account no. 01116002-53600) and a like amount appropriated to the Planning and Building Agency account for contractual services (account no. 01116520-62300), not to exceed a total amount of $300,000. APPROVED AS TO FUNDS AND ACCOUNTS: J y . T v no Executive Director Planning and Building Agency MF:rb MF/RFCA - Expedited Plan Check Services - SFA and Century Exhibit 1: Agreements Francisco Gutierrez Executive Director Finance and Management Services 20A-2