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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 6, 2011 <br />TITLE: <br />CONTRACT AWARD FOR <br />WATERWORKS FITTINGS AND <br />SUPPLIES <br />(SPECS. NO. 11-020) <br />i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15t Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for waterworks fittings and supplies for a one-year period, with provisions for three <br />one-year renewals, in an annual aggregate amount of $450,000 with the following vendors: <br />Vendor: <br />Location: <br />Ferguson Waterworks Santa Ana <br />H.D. Supply Waterworks Santa Ana <br />Inland Water Works Supply San Bernardino <br />S & J Supply Company Santa Fe Springs <br />Wells Supply Co. Santa Ana <br />DISCUSSION <br />The Public Works Agency (PWA) Water Resources Division manages the delivery of water to <br />businesses and residents in Santa Ana including all fire hydrants. To do so, PWA maintains an <br />extensive distribution system that includes 20 active wells, seven pumping stations and reservoirs, <br />and seven import water connections, as well as miles of water pipe. In order to perform maintenance <br />and repair on fire hydrants and the extensive water system, PWA requires an assortment of materials <br />such as valves, adapters, couplings, clamps as well as brass bushings, flanges, nuts and stops. <br />Some materials are purchased through the Central Stores warehouse to provide quality products <br />based on quantity pricing. Other supplies require the Water Resource Division staff to order custom <br />made fittings that are adapted to the needs of the sewer and water pipeline repairs. <br />The notice inviting bids was advertised on July 28, 2011, and bids were solicited. A summary of the <br />bid invitations and bids receives is as follows: <br />15 Invitations for Bid mailed <br />3 Invitations for Bid mailed to Santa Ana vendors <br />6 Bids received <br />3 Bids received from Santa Ana vendors <br />22D-1