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I. GENERAL A. RFP PROCESS AND GENERAL TERMS 1. PROPOSAL SUBMISSIONS Proposals must be submitted to the PRCSA Budget and Accounting Section in a sealed envelope showing on the outside, the name of the bidder, RFP NO. 11 -XXXX and the proposal due date and time. All proposals must be signed by an authorized representative of the vendor. Please submit one original and eight photo copies. 2. PROPOSAL WITHDRAWAL Proposals may be withdrawn by written request received before the hour set for the opening. After that time, the vendor may not withdraw proposals for a period of ninety (90) days from the date of the opening. 3. LATE PROPOSALS It is the responsibility of the vendor to see that any proposal submitted shall have sufficient time to be received by the PRCSA Budget and Accounting Section prior to the proposal due date and time. Santa Ana Parks, Recreation and Community Services Agency shall not be responsible for proposals lost or delayed in the mail. Late proposals will be returned to the vendor unopened. 4. AGREEMENT Successful vendor(s) will be required to enter into an Agreement with the City of Santa Ana. The agreement term will be for a two -year period, with the option of extending the Agreement for two additional two -year terms. The Agreement shall be in a form similar to that set forth as Attachment C. 5. SELL OR ASSIGN The successful vendor shall not have the right to sell, assign, or transfer any obligations resulting from this proposal without the specific written consent of the City. 6. RECEIVING TIME The receiving time in the Budget and Accounting Section will be the governing time for acceptability of proposals. Faxed or electronic copies will not be accepted. 7. COMPLIANCE WITH LAWS All proposals shall comply with current federal, state, and other laws relative thereto. Vendor further agrees that the services proposed comply with all applicable Federal, State, and local occupational safety and health laws, standards for regulations, and that vendor will indemnify and hold the City harmless for any failure to so conform. 8. REFERENCE TO SUCCESSFUL VENDOR The terms vendor, supplier, proposer, or contractor may be used interchangeably in these specifications and shall refer exclusively to the vendor(s) with whom the City enters into contract as a result of this request for proposal. 3 19G -5