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REQUEST FOR PROPOSALS (RFP 11-025) SANTA ANA -GARDEN GROVE FIXED GUIDEWAY PROJECT PRE -PRELIMINARY ENGINEERING ANALYSIS I. INTRODUCTION The City of Santa Ana, hereafter called "City", is soliciting proposals from qualified consulting firms, teams, or consultants, hereafter called "Consultant," with demonstrated experience in preparing the following documents required by the Federal Transit Administration, hereafter called "FTA", for projects seeking New Starts or Small Starts funding: A. New Starts Templates and Applications B. Project Management Plans consistent with 49 USC 5327 and 49 CFR 633 C. Safety and Security Management Plans in accordance with FTA Circular C 5800.1 D. Draft Fleet Management Plans consistent with FTA Circular 9030.1 D E. Quality Management Plans consistent with FTA's Quality Assurance and Quality Control Guidelines (February 2002) F. Real Estate Management Plans which fully comply with 49 CFR Part 24 and FTA's "Model for Development of a Real Estate Management Plan" G. Investment Grade Ridership Forecasts H. FTA Summit Analyses using FTA Summit software II. PROJECT BACKGROUND The Cities of Santa Ana and Garden Grove,in cooperation with the Orange County Transportation Authority (OCTA), are planning to design and construct a fixed guideway project. As the lead local agency, the City of Santa Ana is seeking a Consultant to prepare Pre -Preliminary Engineering (Pre -PE) project deliverables required by the Federal Transit Administration (FTA). It should be noted that the Orange County Transportation Authority (OCTA) is the designated grant recipient for FTA funding in Orange County and shall, therefore, be providing oversight for the project. A significant amount of work in support of the Santa Ana -Garden Grove Fixed Guideway Project has been prepared through the Conceptual Engineering/Alternatives Analysis/Draft Environmental Analysis effort. For efficiency and consistency, Consultant shall draw from those materials to the maximum extent feasible toprepare and assemble all documents and data needed for the FTA Section 5309 (New Starts/Small Starts/Urban Circulator) application. The roles and responsibilities for project delivery, system ownership, and transit operations are being determined at this time by the City and OCTA. It is not yet known who will be responsible for implementing the remaining phases of the project (design, build, operate and maintain) — the City or OCTA. Likewise, no determination has been made as to whether any of the remaining phases of the project might be contracted out. It is anticipated that a final decision on these matters will be reached during the course of the Pre -PE Analysis, most likely during the fall of 2011. Nonetheless, the City and OCTA plan to submit a request to enter Preliminary Engineering or Project Development to FTA upon completion of the Final Environmental Impact Report/Environmental Assessment -- around December 31, 2011. It is, therefore, imperative that the Pre -PE Analysis be completed on or before December 31, 2011. To help the City and OCTA chart the best course for completing the Pre -PE Analysis on schedule, Consultant shall develop a Pre -PE Phasing Plan that indicates the length of time required to complete each task and sub -task. The Pre -PE Phasing Plan shall also indicate which tasks and sub -tasks can be initiated without a clear understanding of which agency will be responsible for implementation of the fixed guideway system and provide target start dates for those activities that can only be initiated after agency responsibilities for further implementation have been determined. 2