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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE PERSONNEL SERVICES DEPARTMENT 9nna PERSONNEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES ENROLLMENT FORMS (OFFICIAL) Dental Insurance Employee dental insurance enrollment forms ** EE Separated August 2006 and prior Flexible Spending, Enrollment forms for flexible spending program ** EE Separated August 2006 and prior Section 125 Life Insurance Employee life insurance enrollment forms ** EE Separated August 2006 and prior Long -Term Disability Insurance Employee Long -Term Disability Insurance enrollment forms ** EE Separated August 2006 and prior Medical Insurance Employee medical insurance enrollment forms ** EE Separated August 2006 and prior EQUAL EMPLOYMENT OPPORTUNITY Employment and personnel records Personnel and employment records, including application forms *, records pertaining to promotions * *, layoffs * *, EE Separated August 2006 and prior COMMISSION terminations * *, salaries ** and training* (EEOC) Involuntary termination Personnel records of terminated employee ** EE Separated August 2006 and prior OFFICIAL PERSONNEL FILES Certification/ Reassignment Forms Request for Certification and /or reassignment forms which document and authorize hiring, reassignment, or other EE Separated August 2006 and prior employee actions. ** Certificates of Training Certificates issued to EE which show completion date of training class(es).* EE Separated August 2006 and prior Commendation Letters Letters of commendation and /or other congratulatory documents received by and /or EE Separated August 2006 and prior issued to EE.* Disciplinary Actions Memorandums, letters, or other records of proposed and /or implemented disciplinary EE Separated August 2006 and prior action(s). ** Doctor's Notes/ Medical Releases Notes /medical release forms, etc., submitted regarding employee's medical condition. ** EE Separated August 2006 and prior Drug Screen Test Pre - placement and drug screening authorization and acknowledgement form(s) EE Separated August 2006 and prior and results of drug screening. ** 19C -6