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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 17, 2011 <br />TITLE: <br />AGREEMENT WITH LINEAR <br />SYSTEMS FOR ANNUAL <br />MAINTENANCE AND UPGRADE TO <br />POLICE DIGITAL IMAGING <br />MANAGEMENT SYSTEM <br />3 <br />CI MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15L Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Direct the City Attorney to prepare and authorize the City Manager, Chief of Police and the Clerk <br />of the Council to execute an agreement with Linear Systems for the continued maintenance and <br />upgrade of the Digital Imaging Management System (DIMS), which maintains all photographic <br />still, video and audio evidence for the city and police department, in an amount not to exceed <br />$33,325.75. <br />DISCUSSION <br />The Police Department's Digital Imaging Management System (DIMS) was purchased in 2004 <br />through Urban Area Security Initiative (UASI) funds and allows crime scene images to be <br />captured and stored digitally. It currently houses nearly five-hundred thousand crime scene <br />photographs and countless hours of crime scene video and audio footage. This system is a <br />compulsory investigative tool that assists in the successful documentation of extensive crime <br />scenes. Such a system is of paramount importance to criminal investigations and its <br />maintenance, continued security, and storage redundancy is undeniably obligatory. <br />The responsible vendor, Linear Systems, has been accommodating, professional and consistent <br />in it's servicing of the system thus far. <br />25B-1