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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 17, 2011 <br />TITLE: <br />AGREEMENT FOR PREPARATION OF A <br />SANITARY SEWER AND WATER <br />FINANCIAL PLAN WITH BLACK & VEATCH <br />CORPORATION <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to <br />execute an agreement with Black & Veatch Corporation in an amount not to exceed $230,000 for <br />the preparation of the City's 2012 Sanitary Sewer and Water Financial Plan. <br />DISCUSSION <br />On June 6, 2011, the City Council approved an increase in water and sewer rates and directed <br />staff to have an assessment prepared that addresses the City's long-term water and sanitary <br />sewer infrastructure needs. <br />The Water Resources staff prepared a Request for Proposals (RFP) for an assessment of the <br />water and sewer systems and sent it to qualified firms on August 21, 2011. RFPs were sent to the <br />following firms: <br />Black and Veatch <br />Brown and Caldwell <br />CH2M Hill <br />HDR Inc. <br />M.F. Whipple and Associates <br />MWH Americas, Inc. <br />Two responses were received and evaluated by a four-member selection committee. Both firms <br />scored above the minimum acceptable score of 70. Sealed fee envelopes were then opened and <br />the fee proposals were analyzed. Listed below are the ratings and proposed fees of the two firms. <br />Firm Score Fee <br />Black and Veatch 95 $191,340 <br />M.F. Whipple and Associates 72.5 $56,190 <br />25D-1