22C - SPEC - SIGNS AND HARDWARE - Laserfiche WebLink

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6REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 17, 2011 TITLE: CONTRACT AWARD TO SAFEWAY SIGN COMPANY FOR SIGNS, HARDWARE AND ACCESSORIES (SPEC. NO. 11-044) L? kL? CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1st Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Safeway Sign Company for traffic signs, hardware and accessories for a one- year period, with provisions for two one-year renewals in an amount not to exceed $100,000. DISCUSSION The Public Works Agency (PWA) Sign Maintenance Services Division maintains a wide array of traffic and street name signs throughout the city. In the last fiscal period, 2,500 signs were replaced. The U.S. Department of Transportation established new regulations for sign retro-reflectivity requirements to improve safety on the highways and streets by replacing less reflective signs with signage that has higher retro-reflectivity. The regulation includes a mandated replacement deadline of January 2015. In order for PWA to comply with the new sign regulation, an increased schedule of sign replacement has started. The materials necessary for ongoing sign maintenance operations including signs, various sign posts and mounting hardware are purchased through the Central Stores warehouse for distribution to PWA. The notice inviting bids was advertised on August 22, 2011 and bids were solicited. A summary of the bid invitations and bids received is as follows: 27 Invitations For Bid mailed 2 Invitation for Bid mailed to Santa Ana vendors 4 Bids received Bids were received, opened on September 6, 20011, and evaluated (Exhibit 1). The bid received from Safeway Sign Company is responsive to the specifications and meets the City's requirements. 22C-1