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Agreement with ICLEI for Baseline Greenhouse Gas <br />Emissions Inventory and Climate Action Plan <br />November 7, 2011 <br />Page 2 <br />At the August 1, 2011 Council meeting, staff received authorization to issue a Request for <br />Proposals for the Baseline Greenhouse Gas Emissions Inventory and Climate Action Plan. The <br />RFPs were issued on August 9, 2011. Below is a summary of the proposals solicited, and those <br />received: <br />29 Requests for Proposals mailed <br />0 Requests for Proposals mailed to Santa Ana vendors <br />10 Proposals received <br />0 Proposals received from Santa Ana vendors <br />The ratings and proposed costs for the top four proposals received are as follows: <br /> <br />RESPONSIVE BIDDER <br />RATING GRANT/ <br />PARTNERSHIP <br />COST <br />CITY COST <br />TOTAL COST <br />ICLEI 93 $210,005 $55,855 $265,860 <br />Raimi & Associates 84 $150,721 $68,079 $218,800 <br />KEMA Services, Inc. 83 $232,796 $68,860 $301,656 <br />TRC 74 $129,945 $60,941 $190,886 <br />The proposal evaluations and subsequent interviews were conducted by a team from the Public <br />Works, and Planning & Building Agencies, and the City's energy consultants. The proposing <br />consultants were evaluated according to their experience, past performance, responsiveness, <br />and cost. <br />ICLEI received the highest average score of 93 and staff recommends that ICLEI be retained for <br />these services. ICLEI developed the protocol and software for reporting GHG emissions for <br />cities and has prepared inventories for over 60 local governments in California. ICLEI's approach <br />in developing a CAP was the most comprehensive and included an excellent outreach strategy <br />to keep the public and stakeholders informed and involved. Workshops will be held to receive <br />input from the public, City Council, committees, and staff. <br />The agreement term ending October 15, 2012 generally coincides with the current SCE grant <br />period which extends through November 30, 2012. This is a short timeframe for completion of <br />these tasks, however, it is probable that SCE will extend the grant period for an additional year. <br />This would allow more time for completion of the tasks. Should that occur, this agreement will be <br />extended to generally coincide with the revised grant-ending date with no additional funding. <br />25E-2