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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 7, 2011 <br />TITLE: <br />AGREEMENTS WITH COAST <br />SURVEYING AND HUITT-ZOLLARS <br />FOR AS-NEEDED SURVEYING <br />SERVICES <br />r <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute agreements with Coast Surveying, <br />Inc. and Huitt-Zollars, Inc. in an amount of $250,000 for each firm, subject to nonsubstantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency's survey crew provides construction surveying for the City's capital <br />improvement projects to ensure that the improvements are built in the locations and the elevations <br />shown on the plans. In addition, as required by the Business and Professions Code of the State of <br />California, the crew is also responsible for restoring survey monuments and street centerline <br />records after they have been disturbed by construction activities. <br />More than 20 street, water, and facility improvement projects are expected to be constructed this <br />fiscal year. Most of these projects will require surveying services; however, there are only two <br />surveyors remaining in the survey crew following recent retirements. To keep up with the workload <br />and to perform the tasks required by the Code, it is necessary to retain the services of engineering <br />or land surveying firms to supplement the efforts of the City's survey crew. <br />In August, the City Council approved the release of a Request for Proposals (RFP) to solicit the <br />services of qualified consulting firms to perform surveying services. Subsequently, RFPs were sent <br />to six firms and all submitted proposals. <br />A committee consisting of five staff members from the Public Works Agency evaluated the <br />proposals. Each firm was rated according to its qualifications, experience, and capacity to perform <br />the required work. Based on the proposals submitted, the ratings for the firms are as follows: <br />25F-1