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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 28, 2011 <br />TITLE: <br />CONTRACT RENEW WITH BEN'S ASPHALT, <br />INC. FOR ASPHALT POTHOLE REPAIR <br />(SPEC. NO. 10-040) <br />?' ITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Ben's Asphalt, Inc., to provide asphalt pothole repair for a one-year period <br />in an annual amount not to exceed $500,000. <br />DISCUSSION <br />The Public Works Agency's Maintenance Division is responsible for maintaining approximately 400 <br />miles of roadway within the City of Santa Ana. Services provided under the asphalt pothole repair <br />contract include the repair of all potholes and the repair of all damaged pavement areas not <br />exceeding 100 sq. ft. in area with asphalt overlay. <br />On November 15, 2010, the City Council awarded the asphalt pothole repair contract to Ben's <br />Asphalt, Inc. for a one year period, with provisions for three, one-year renewals. Over the past <br />year, Ben's Asphalt has utilized over 700 tons of asphalt concrete to fill small damaged pavement <br />areas and filled approximately 25,000 potholes. Ben's Asphalt has exceeded performance <br />expectations and has agreed to renew the contract without an increase in pricing. Staff <br />recommends the first renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Public Works Agency Roadway Maintenance Account (accounting unit <br />02917660- 62300). <br />APPROVED AS TO FUNDS AND ACCOUNT: <br /> <br />Raul Godinez II V <br />Executive Director <br />Public Works Agency <br />PG, KM <br />Francisco Gutierrez f 6 <br />Executive Director <br />Finance & Mgmt. Services Agency <br />22A-1