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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 28, 2011 <br />TITLE: <br />AGREEMENT WITH PHOENIX GROUP <br />INFORMATION SYSTEMS TO PROVIDE <br />AUTOMATED PARKING CITATION <br />PROCESSING SYSTEM <br />CITY MA AGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a 3`d amendment, six-month extension, <br />to the consultant agreement with Phoenix Group Information Systems, subject to non-substantive <br />changes approved by the City Manager and City Attorney, to provide an automated parking citation <br />processing system, in an amount not to exceed $100,000.00. <br />DISCUSSION <br />Since 2004, Phoenix Group Information Systems has provided a satisfactory automated parking <br />citation processing system for the Police Department. The Police Department exclusively utilizes a <br />"hard copy" system for issuing and processing parking citations and Phoenix Group Information <br />Systems streamlines and expedites the issuance and processing of "hard copy" parking citations. <br />In 2008, the Police Department sent out a Request for Proposal (RFP) for an automated parking <br />citation processing system. Two vendors responded to the RFP, Phoenix Group Information <br />Systems and Turbo Data Systems Ink., and it was determined that Phoenix Group Information <br />Systems performed satisfactorily and the charges for their services were 20% less per citation <br />compared to Turbo Data Systems Ink.. <br />FISCAL IMPACT <br />Funds in the amount of $100,000.00 are available in the Police Department, Traffic Division <br />Fund (account no. 01114405-62300), Public Works - Roadway Cleaning Fund (account no. <br />06817641-62300), and CDA - Parking Meter Fund (account no. 02718860-62300). <br />25F-1