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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 5, 2011 <br />TITLE: <br />REQUEST FOR PROPOSALS FOR <br />PROVIDING CARNIVALS AT CITY PARKS <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />(] Ordinance on ?s` Reading <br />Q Ordinance on 2"d Reading <br />Q Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the Parks, Recreation and Community Services Agency to issue a Request for <br />Proposals (RFP) to qualified companies to provide nine carnivals at City parks. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency strives to provide safe, clean, low cost <br />events for our community. Each year the Parks, Recreation and Community Services Agency <br />partners with carnival promoters to provide carnivals on City owned park property. The three-year <br />agreements with "O" Entertainment and Fiesta de Carnival have expired. The attached RFP will <br />solicit one or more carnival promoters to conduct nine carnivals on City owned property from <br />March through October for each of the next three years. <br />Promoters will be required to pay all City costs including Police and Fire costs, and an additional <br />fee to fully renovate the park turf to pre-carnival conditions. The total projected annual revenue of <br />$51 ,250 will be used to fund deferred maintenance throughout our park system. The <br />recommended vendor agreement(s) will be submitted for City Council approval after the review of <br />proposals has been completed sometime this winter. <br />FISCAL IMPACT <br />There is no fiscal impact associa d with this action. <br />_? ??? <br />Gerardo Mouet <br />Executive Director <br />Parks, Rec_ and Com. Svcs. Agency <br />Exhibit 1: RFP Scope of Work <br />19D-1