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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 5, 2011 <br />TITLE: <br />SECOND AMENDMENT TO AGREEMENT <br />WITH CROSSTOWN ELECTRICAL ? DATA, <br />INC. FOR CITYWIDE COMMUNICATION <br />AND CCTV SYSTEMS MAINTENANCE AND <br />SUPPORT SERVICES (MEASURE M) <br />(PROJECT NO. 106720) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />0 As Recommended <br />? As Amended <br />? Ordinance on Est Reading <br />0 Ordinance on 2ntl Reading <br />(] Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a second amendment to the <br />agreement with Crosstown Electrical & Data, Inc., extending the agreement to June 30, 2012 in the <br />amount of $25,000 for a total amount not to exceed $75,000 subject to nonsubstantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Traffic Management Center (TMC) is a computerized traffic signal system that <br />controls all traffic signals and the associated Closed Circuit Television (CCTV) network in the City. <br />This system utilizes twisted pair cables, fiber optic cables and other methods to provide <br />communication between the TMC and field equipment. This communication system requires <br />routine maintenance and emergency repair due to malfunctions or damage during construction. <br />City staff and the current signal maintenance contractor do not have the expertise and equipment <br />to perform these specialized services. <br />Crosstown, with their extensive experience and knowledge in the communication system field, has <br />been providing excellent services to the City in repairing and maintaining the communication <br />system. Crosstown has been on contract with the City for maintenance services for many years; <br />their current contract with the City expired on November 15, 2011. Staff recommends that the <br />contract with Crosstown be extended to June 30, 2012 in the amount of $25,000 for a total amount <br />not to exceed $75,000. The extension will provide continuous maintenance services until the end <br />of fiscal year during which time the City will solicit proposals from all qualified contractors for a new <br />maintenance contract. <br />25E-1