22C - CONTRACT AWARD A&Z BUS SALES SPEC 11-062

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 19, 2011 TITLE: CONTRACT AWARD TO A & Z BUS SALES FOR DIESEL EMISSION CONTROL SYSTEMS (SPEC. NO. 11-062) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 15` Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to A & Z Bus Sales for the installation of six diesel emission control systems in an amount not to exceed $72,770. DISCUSSION The Finance and Management Services Agency Facilities, Fleet and Central Stores (FMCS) Division maintains 753 vehicles. Additionally, staff monitors Government rules and regulations on emission standards required of large fleets. Public Fleet Rule Section 2022 (dated February 20, 2007) from the California Air Resources Board, in conjunction with the Air Quality Management District (AQMD) requires the installation of particulate diesel traps in trucks from year 2002 and older. Staff complied with the first phase of the requirement by installing diesel emission control systems on nine vehicles in December 2007. The second phase was completed in January of 2010 with the installation of diesel emission control systems on three additional vehicles. In order to complete the final phase of the project, it is required that an additional six vehicles (years 1988 to 2002) undergo the emission control system installation. The notice inviting bids was advertised on November 22, 2011, and bids were solicited. A summary of the bid invitations and bids received is as follows: 6 Invitations For Bid mailed 1 Invitations For Bid mailed to a Santa Ana vendor 5 Bids received Bids were solicited, opened on December 5, 2011 and evaluated (Exhibit 1). The bid received from A & Z Bus Sales is responsive to the specifications and meet the City's requirements. A five percent contingency has been included to the award amount. 22C-1