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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 19, 2011 <br />TITLE: <br />AMEND AGREEMENT WITH MACIAS GINI & <br />O'CONNELL, LLT, FOR SINGLE AUDIT OF FEDERAL <br />AND CALIFORNIA GRANTS SERVICES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement with <br />Macias Gini & O'Connell, LLP, subject to non-substantive changes approved by the City Manager <br />and City Attorney, to provide for the Single Audit of Federal and California Grants audit services, <br />the preparation of final tax returns for the Santa Ana Empowerment Zone, and a contingency of <br />$7,250 for additional services which may be approved by the City Manager, for a total amount not <br />to exceed $42,500. <br />DISCUSSION <br />On May 1, 2006 the City Council awarded a contract to Macias Gini & O'Connell, LLP for <br />comprehensive financial audit services for a four-year period covering fiscal years 2005-06 thru <br />2008-09. The contract was amended on June 2, 2008 for additional services to implement new <br />auditing standards. On March 1, 2010 staff exercised the final two year contract extensions. <br />Over the past few years local government agencies have had to respond to increased audit <br />standards especially in areas of special grant funding. With the passage of the American <br />Recovery and Reinvestment Act (ARRA) of 2009, the City has received $8,165,864 and <br />$14,811,241 in fiscal years 2010 and 2011, respectively. Some of the projects and programs <br />included $4.4 million to improve residential streets, $1.7 million used for the Homelessness <br />Prevention and Rapid Re-Housing Program, $4.3 million used for Youth, Adult, Dislocated <br />Worker and Rapid Response Programs, $6.2 million used for Neighborhood Stabilization <br />Program, as well as $6.4 million for the Energy Conservation program. Under the new audit <br />standards that are required under Section 1512, recipients are required to report quarterly <br />accounting for the receipt of funds. On May 4, 2010 the Office of Management and Budget <br />highlighted additional steps beyond existing policies and procedures that are necessary to carry <br />out the President's directive for more aggressive action in addressing recipients who are non- <br />compliant. <br />25E-1