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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 19, 2011 <br />TITLE: <br />CONTRACT AMENDMENT AND <br />AWARD TO HAAKER EQUIPMENT <br />COMPANY FOR LARGE EQUIPMENT <br />PARTS AND SERVICE <br />(SPEC. NO. 08-071 and 11-071) <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />1. Amend contract with Haaker Equipment Company for sewer truck rental and repair of <br />damaged street sweeper in an amount not to exceed $48,000. <br />2. Award a contract to Haaker Equipment Company for large equipment parts and service <br />for a six month period not to exceed $30,000. <br />DISCUSSION <br />The City establishes an annual list of vendors that provide supplies and services required by City <br />agencies and departments. Haaker Equipment Company is the Southern California authorized <br />dealer for repair and parts for two specialized categories of large apparatus owned by the City; <br />the Vactor sewer trucks and Elgin CNG street sweepers. Haaker has provided parts and service <br />for large apparatus to the City since 2000. During the current fiscal year, the Public Works <br />Agency Water Division, rented a Vactor sewer truck for a two month period as the City's two <br />Vactor sewer trucks were refurbished with new parts. In addition, a 2006 CNG street sweeper <br />was damaged during the course of work and required repairs. <br />With the City's street sweeping program under considering for outsourcing, Staff recommends <br />amending the current contract by $48,000 to process the payment of unanticipated expenses <br />and a six month contract with a review of said contract in July 2012. <br />FISCAL IMPACT <br />Funds are available in Operating Material, Service & Equipment account (no. 07510100-63202) <br />and Maintenance & Repair of Machines & Equipment account (no. 07510100-62322). <br />) It V ?o <br />Francisco Gutierrez J?c <br />Executive Director <br />Finance and Management Services Agency <br />km <br />22F-1