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<br /> <br /> <br /> <br /> REQUEST FOR M7 <br /> <br /> COUNCIL ACTION <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> JANUARY 17, 2012 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> AGREEMENT AMENDMENT WITH VIDEO El Amended <br /> El Or dinance on 1ST Reading <br /> ENGINEERING SERVICES FOR CABLE ? Ordinance on 2nd Reading <br /> EQUIPMENT MAINTENANCE AND VIDEO ? Implementing Resolution <br /> PRODUCTION SERVICES ? Set Public Hearing For <br /> CONTINUED TO <br /> Ck.-t FILE NUMBER <br /> CITY MANAGER <br /> <br /> RECOMMENDED ACTION <br /> <br /> Authorize the City Manager and Clerk of the Council to execute the attached agreement <br /> amendment with Video Engineering Services for video production and cable equipment services <br /> for one year in an annual amount not to exceed $57,915, subject to non-substantive changes <br /> approved by the City Manager and City Attorney. <br /> <br /> DISCUSSION <br /> <br /> On January 18, 2011 Council approved a one-year agreement with Video Engineering Services <br /> for cable equipment maintenance and video production services. Video Engineering Services <br /> provides technical expertise for the purchase, installation and maintenance of City owned audio <br /> and video equipment in the City Council Chambers. Video Engineering Services provides <br /> production staff to televise City Council meetings occurring in the Council Chambers. In addition, <br /> Video Engineering Services assists the City Clerk and other users of the Council Chambers with <br /> audio recordings and lighting in the Council Chambers, and provides technical assistance on <br /> other audio/visual related projects. <br /> <br /> This agreement includes $15,015 for Base Engineering and Equipment Maintenance, $4,000 for <br /> the filming of the State of the City event, $17,700 for the taping of the first Council meeting of the <br /> month, $13,200 for the taping of the second Council meeting of the month at a remote location, <br /> and $6,000 contingency for unanticipated work and unforeseen emergencies. The agreement <br /> also includes $2,000 to pay for the production of the recent Cultural Forum and an extra Council <br /> meeting from last agreement term, for a total agreement amount not to exceed $57,915. This <br /> agreement amendment exercises the third of four one-year options. The Parks, Recreation and <br /> Community Services Agency is satisfied with the quality of services provided by Video <br /> Engineering Services and recommends approval of this agreement. <br /> <br /> <br /> <br /> <br /> <br /> 25A-1 <br />