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<br /> <br /> <br /> <br /> REQUEST FOR <br /> <br /> COUNCIL ACTION ' <br /> p- <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> JANUARY 17, 2012 <br /> <br /> TITLE: APPROVED <br /> AGREEMENT AMENDMENT WITH ? As Recommended <br /> MASTER LANDSCAPE AND ? As Amended <br /> MAINTENANCE ? Ordinance on 1s' Reading <br /> ? Ordinance on 2nd Reading <br /> ? Implementing Resolution <br /> ? Set Public Hearing For <br /> CONTINUED TO <br /> U FILE NUMBER <br /> CITY MANAGER <br /> <br /> RECOMMENDED ACTION <br /> <br /> 1. Accept termination notice from Pinnacle Landscape effective January 13, 2012. <br /> <br /> 2. Authorize the City Manager and Clerk of the Council to execute the attached agreement <br /> amendment with Master Landscape & Maintenance, Inc. to provide park landscape <br /> maintenance services in District 3 for a six month period in the amount of $225,144, for a <br /> total agreement amount not to exceed $494,200, subject to non-substantive changes <br /> approved by the City Manager and City Attorney. <br /> <br /> 3. Authorize the Parks, Recreation and Community Services Agency to issue a Request for <br /> Proposals (RFP) to qualified companies to provide landscape maintenance services. <br /> <br /> <br /> DISCUSSION <br /> <br /> The Parks, Recreation and Community Services Agency (PRCSA) currently divides the City into <br /> five separate park maintenance districts. On March 12, 2011, PRCSA issued an RFP for park <br /> maintenance services for all five districts. On June 6, 2011, the City Council awarded contracts for <br /> all five districts, including Pinnacle Landscape for the maintenance of District 3. Soon after the <br /> start of the contract, Pinnacle Landscape realized that they had bid too low and did not have the <br /> money in the contract to perform to specification. On December 15, 2011, Pinnacle Landscape <br /> submitted a 30 day termination notice, which staff recommends the City accept. <br /> The proposed agreement amendment with Master Landscape, for the maintenance of District 3 will <br /> provide maintenance per the City's park landscape specification for a six month period. This will <br /> give PRCSA time to issue an RFP for the maintenance of District 3. District 3 is located in the <br /> southeast quadrant of the City and includes 10 properties, including Delhi, Madison and Memorial <br /> parks. The District 3 six-month contract amount is $204,676. An additional 10% contingency is <br /> included for unanticipated work, resulting in a total agreement amendment amount of $225,144. <br /> Master's existing agreement in District 1 is for $269,056, bringing the new total not to exceed <br /> agreement amount for both districts is $494,200 until June 30, 2012. Master Landscape currently <br /> maintains District 1 and is performing well. <br /> 25H-1 <br />