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<br /> <br /> <br /> <br /> REQUEST FOR <br /> COUNCIL ACTION <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> JANUARY 17, 2012 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT AWARD TO WONDRIES FLEET ? As Amended <br /> 1st <br /> Reading <br /> GROUP FOR REPLACEMENT POLICE ? Ordinance on <br /> F-1 Ordinance on 2n "d Reading <br /> PATROL SEDANS ? Implementing Resolution <br /> (SPEC. NO. 12-002) ? Set Public Hearing For <br /> CONTINUED TO <br /> FILE NUMBER <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> <br /> Award a contract to Wondries Fleet Group, under the Cooperative Purchase Provision of the <br /> County of Los Angeles, for the purchase of 12 police patrol sedans in the amount of $333,221. <br /> <br /> DISCUSSION <br /> <br /> The Police Department operates a fleet of 111 Ford Crown Victoria Police sedans of which 88 <br /> are dedicated to Police patrol. Equipment replacement is determined on a "lifecycle approach", <br /> which consist of mileage, age, condition, performance, and utilization. In recent years, the <br /> standard 70,000 replacement mileage mark has moved up to 80,000 miles or 4-year requiring a <br /> more aggressive replacement, and maintenance program. The vehicles operate a minimum of 8- <br /> 12 hours per day, often double shifts, under City conditions. As a result, each vehicle is <br /> evaluated based on age, mileage, and increased downtime. Using this model, there are 25 patrol <br /> units due for replacement which have been budgeted for in the 2011-12 vehicle replacement <br /> fund. However, considering the current budget situation staff is requesting to replace only 12 <br /> patrol units that have the highest maintenance cost, age, mileage and downtime. <br /> When patrol units exceed optimum vehicle lifecycle the units become unreliable, high <br /> maintenance cost and downtime occurs because critical components tend to fail such as <br /> engines, transmissions, axles, and other vital components. The aforementioned 12 patrol units <br /> (models ranging from 1997 to 2001) have exceeded their lifecycle by six to eleven years and now <br /> cost the City double the average maintenance costs (approximately $7,000 annually). <br /> Furthermore, new equipment is more reliable, fuel efficient and requires less maintenance, which <br /> is critical when determining the proper "Technician to Vehicle Ratio". The replacement will allow <br /> staff to focus their efforts on maintaining the balance of the City's aging fleet with existing staffing <br /> levels. At such time that future budget conditions allow, staff will recommend the purchase of the <br /> remaining 13 patrol vehicles. <br /> <br /> <br /> <br /> <br /> <br /> 22B-1 <br />