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<br /> <br /> <br /> <br /> REQUEST FOR <br /> COUNCIL ACTION <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> JANUARY 17, 2012 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT AWARD TO SEAVCO El Amended <br /> El Or dinance on 1S` Reading <br /> D/B/A IRV SEAVER MOTORCYCLES ? Ordinance on 2nd Reading <br /> FOR MOTORCYCLE REPAIR ? Implementing Resolution <br /> (SPEC. NO. 11-074) ? Set Public Hearing For <br /> CONTINUED TO <br /> i, <br /> FILE NUMBER <br /> CITY MANAGER <br /> <br /> RECOMMENDED ACTION <br /> Award a contract to Seavco d/b/a Irv Seaver Motorcycles for motorcycle repairs for a two-year period, <br /> with provision for two, one-year renewals in the annual aggregate amount not to exceed $150,000. <br /> <br /> DISCUSSION <br /> <br /> The Facilities, Fleet Maintenance, and Central Stores Division (FMCS) of the Finance and Management <br /> Services Agency provides for the maintenance and repair of the Police Department's 34 motorcycles. <br /> Currently, Fleet Services outsources its maintenance and repair of Police motorcycles to a third party <br /> vendor. Service ranges from preventive maintenance of brakes, tires, steering components and repairs <br /> due to accident damage. The motorcycles must be maintained in the highest quality condition to meet <br /> federal, state and local codes. As such, the contract requires that maintenance must be provided by <br /> factory trained, certified technicians in order to ensure reduced liability. <br /> The notice inviting bids was advertised on December 20, 2011 and bids were solicited. A summary of the <br /> bid invitations and bids received is as follows: <br /> <br /> 3 Invitations For Bid mailed <br /> 1 Bid received <br /> The bid received and opened on January 3, 2012 from Irv Seaver Motorcycles is responsive to the <br /> specifications and meet the City's requirements. <br /> FISCAL IMPACT <br /> <br /> Funds are available in the Equipment Maintenance Garage Operation account (no. 07510100-62322). <br /> <br /> APPROVED AS TO FUNDS AND ACCOUNTS <br /> <br /> 1 _ <br /> Francisco Gutierrez <br /> Executive Director <br /> Finance & Management Services Agency <br /> EG <br /> <br /> 2201-1 <br />