20B - AGREEMENTS AND APPROPRIATION ADJUSTMENT CARNIVALS CITY OWNED PARKS

Home Browse Search

EXHIBIT B A. PROMOTER'S RESPONSIBILITIES REQUIRED CLEANUP/DAMAGE DEPOSIT - Upon selection, Promoter must provide a $5,000 refundable damage/clean-up deposit to the City of Santa Ana, Parks, Recreation and Community Services Agency a minimum of ten (10) business days before the start date of the event. Monies will be deducted from the deposit for repair of any damages incurred, cleanup of the park, unforeseen security or staff costs, or any other charges caused by the event. Any remaining monies from the deposit will be refunded to Promoter at the conclusion of the carnival season. Should costs incurred by the City (as stated above) be greater than the total deposit, the Promoter will be invoiced for the balance due. The Promoter will be required to submit the balance due 10 days prior to conducting another event. The deposit balance shall remain at $5,000 during the term of the agreement. Promoter agrees that failure to pay the cleanup/damage deposit and/or any other outstanding balances and fees a minimum of ten (10) business days prior to the start of the event will result in a penalty of $500 per day penalty. Promoter will not be allowed to start an event if there is an unpaid balance due. 2. CLEANUP DURING AND AFTER THE EVENT - Promoter agrees that it has full responsibility for continuously cleaning the park by removing all trash and debris on the ground, removing trash from the park receptacles and replacing liners and cleaning/sanitizing restrooms from the time the first Promoter employee arrives at the park site for set up until the last Promoter employee leaves the park. Furthennore, Promoter agrees to be responsible for cleanup of the event site and the surrounding areas after the event. Promoter agrees to arrange for trash pick-up in the parking lots and surrounding neighborhood after each day at Promoter's expense. Persons performing clean-up shall be employees or subcontractors of the Promoter. Failure to provide continuous clean-up will result in dispatching City staff to perform this work at Promoter's expense or the City hiring a private contractor to perform the work at Promoter's expense plus a $500 penalty for each day Promoter fails to perform this responsibility. 3. STREET SWEEPING -If street sweeping is necessary due to trash left from pedestrian and vehicular traffic and Promoter fails to perform as required above, the City will arrange for the parking lots and major streets surrounding the park to be swept on the day following the last day of the event at Promoter's expense. Furthermore, Promoter agrees to pay a $500 penalty for failure to perform this responsibility. 4. DUMPSTERS - Promoter is responsible for providing the appropriate number of 40 yard roll-off dumpster(s) to collect trash for the event. The dumpster(s) must be removed by 3:00 p.m. of the second day following the conclusion of the event. Promoter agrees to pay a penalty of $500 per day that the dumpsters are not provided and removed as indicated. 5. REQUIRED PLOT PLAN AND PLAN CHECK PROCESS - Promoter must provide a plot plan utilizing the land use certificate format for the overall equipment set up by a minimum of ten (10) business days before the event. The plot plan must include entrances, exits, all necessary barricading, detailed location of all rides, booths, restrooms, electrical equipment, 12 20B-16