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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE PERSONNEL SERVICES DEPARTMENT 2006 PERSONNEL SERVICES DEPARTMENT RECORD RECORD RECORD RECORD CATEGORY SERIES DESCRIPTION DATES ENROLLMENT Dental Insurance Employee dental insurance enrollment forms" EE Separated FORMS December 2006 and (OFFICIAL) prior Flexible Spending, Enrollment forms for flexible spending program" EE Separated Section 125 December 2006 and prior Life Insurance Employee life insurance enrollment forms *" EE Separated December 2006 and prior Long -Term Employee Long -Term Disability Insurance EE Separated Disability enrollment forms" December 2006 and Insurance prior Medical Insurance Employee medical insurance enrollment forms" EE Separated December 2006 and prior EQUAL Employment and Personnel and employment records, including EE Separated EMPLOYMENT personnel records application forms`, records pertaining to December 2006 and OPPORTUNITY promotions", layoffs" *, terminations", salaries *" prior COMMISSION and training* (EEOC) Involuntary Personnel records of terminated employee "* EE Separated termination December 2006 and prior OFFICIAL Certification/ Request for Certification and /or reassignment EE Separated PERSONNEL Reassignment forms which document and authorize hiring, December 2006 and FILES Forms reassignment, or other employee actions. ** prior Certificates of Certificates issued to EE which show completion EE Separated Training date of training class(es).* December 2006 and prior Commendation Letters of commendation and /or other EE Separated Letters congratulatory documents received by and /or December 2006 and issued to EE.* prior Disciplinary Memorandums, letters, or other records of EE Separated Actions proposed and /or implemented disciplinary December 2006 and action(s). ** prior Doctor's Notes/ Notes /medical release forms, etc., submitted EE Separated Medical Releases regarding employee's medical condition. ** December 2006 and prior Drug Screen Test Pre - placement and drug screening authorization EE Separated and acknowledgement form(s) and results of December 2006 and drug screening. *" prior 19C -8