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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 21, 2012 <br />TITLE: <br />CONTRACT AWARD TO MALLORY <br />SAFETY & SUPPLY COMPANY FOR <br />SECURITY SYSTEM CAMERAS <br />(SPEC NO. 12 -017) (UASI FUNDED) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1stReading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Mallory Safety & Supply Company for security system cameras, hardware, and a <br />maintenance agreement in an amount not to exceed $217,000. <br />DISCUSSION <br />The United States Department of Homeland Security, Office of Grants and Training has developed <br />the Urban Areas Security Initiative (UASI) funding program. This initiative was designed to enhance <br />the domestic preparedness of urban areas by ensuring that all emergency first responders have <br />adequate and appropriate equipment to prevent, respond to, and recover from acts of terrorism. In <br />2011, Santa Ana was designated as an Urban Area Core City for the ninth consecutive year. <br />Utilizing UASI funds, the Police Department built a robust perimeter camera system at the Police <br />Administration Building in 2008. A future phase of the comprehensive security system is to install <br />cameras in the Civic Center Complex. An upgrade to the Storage Area Network (SAN) is necessary <br />to prepare for increased capacity required by the expansion. Additionally, 44 cameras of the existing <br />system are now outdated, including the compression rate of the recording, and are identified for <br />replacement. The contract will also fund a maintenance agreement for hardware for the period <br />beginning with installation of the new cameras and expiring on April 301h, 2013. <br />Santa Ana City Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The equipment will be acquired using the US <br />Communities Government Purchasing Alliance. Mallory Safety & Supply Company's contract for <br />cameras, hardware and maintenance was awarded as a result of open competitive bidding by the <br />County of Fairfax, Virginia, under the US Communities purchasing alliance and meets the City's <br />requirements. To allow for unanticipated charges, an additional 10 percent contingency has been <br />included in the award amount for the camera and hardware purchase. <br />22B -1 <br />