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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 21, 2012 <br />TITLE: <br />AGREEMENT WITH ADVANCED <br />TECHNOLOGY INFORMATION <br />MANAGEMENT SYSTEMS FOR JAIL <br />MANAGEMENT SYSTEM <br />MAINTENAN <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />15-AW"0060WE <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 152 Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute the attached agreement with <br />Advanced Technology Information Management Systems ( ATIMS) to provide Jail Management <br />system maintenance and professional services in an amount not to exceed $105,000, subject to <br />non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Jail utilizes computer software to manage jail operations. The City has been <br />selected by ATIMS as a beta site for a new and innovative Jail Management system that will not <br />only meet current jail needs but will expand the Jail's ability to better control operations. Pursuant <br />to the beta site agreement the City of Santa Ana will receive free software and user licenses in <br />return for deployment of the vendors' system into a real world environment and augmented <br />testing. This agreement covers one year of software maintenance on the ATIMS system and <br />also allows by way of professional services to fully integrate this system into the Jails current <br />environment. <br />Staff recommends ATIMS to maintain the Jail Management System. ATIMS has successfully <br />maintained this type of software in the past throughout the Country. <br />FISCAL IMPACT <br />Funds for Jail Management System maintenance in the amount of $63,000 are available in the <br />Police Department, Information Services fund (account no. 01114425 62300) while the <br />remaining $42,000 are available in the Jail, Inmate Welfare Fund (account no. 02314475 62300). <br />(��T - <br />Paul M. Walters <br />Chief of Police <br />Police Department <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgmt. Services Agency <br />25B -1 <br />