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ATTACHMENT B 2011-DJ-BX-2532 <br />HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS <br />1. A letter on your cities letterhead that includes or states the followin <br />A. Your agency's request for reimbursement in the amount of $ ; <br />B. Against Grant Award#2011-DJ-BX-2532; <br />C. Certification that you complied with all procurement procedures <br />outlined in your agency's procurement manual and financial and <br />administrative requirements set forth in the current OJP Financial <br />guide. <br />D. Name of payee and address of where payment is to be sent <br />E. Letter is to be signed by the person authorized in the JAG Program <br />MOU. <br />2. Required attachments to the letter: <br />A. Your agency is required to submit quarterly Federal Financial <br />Report using a Standard Form 425 (OMB). This report reflects the <br />cumulative actual federal monies spent, unliquidated obligations <br />incurred, and the unobligated balance of federal funds. The Federal <br />Financial Report is due at the Sheriffs Department Financial <br />Division by the due dates indicated below: <br />Qtr. ending 03-31-YY due no later than 4/10 <br />Qtr. ending 06-30-YY due no later than 7/10 <br />Qtr. ending 09-30-YY due no later than 10/10 <br />Qtr. ending 12-31-YY due no later than 01/10 <br />A helpful hints guide for completing Federal Financial Report is <br />available at the DOJ-OJP website at: <br />http:://www.o,jp.usdo-j.gov/funding/forms.htm <br />B. All invoices/ receipts and relevant purchase orders pertaining to <br />federal monies spent. <br />C. Time Sheets and part of payroll register showing personnel name or <br />other individual identifier and details of payroll costs claimed, if any. <br />D. Copies of signed check(s) for purchase(s) and general ledger reports <br />clearly indicating expenditures for the quarter; <br />All of the above documents must be provided to our office: otherwise your <br />claim will not be processed <br />If you have any questions please call Karla Lazaridis at (714) 834-6675. <br />Send your claim to the Attention of Karla Lazaridis at 320 N. Flower Street, Suite <br />108, Santa Ana, CA 92703. <br />20A-47