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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 19, 2012 TITLE: CONTRACT RENEWAL WITH W.W. GRAINGER, INC. FOR HAND TOOLS AND MISCELLANEOUS ITEMS (SPEC. NO.09 -037) Mw \ 71111 RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s` Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract to W.W. Grainger, Inc. for the purchase of landscaping, hand tools and miscellaneous items for a one -year period in an annual amount not to exceed $45,000. DISCUSSION City departments require an assortment of tools such as saws, hammers, screwdrivers, shovels and rakes in order to perform general maintenance. The items are purchased through the Central Stores warehouse for distribution to the various departments. The contracts for landscaping and hand tools are designed to provide quality products at significant savings based on quantity pricing. In addition, the City also establishes contracts for miscellaneous items including tools that are not available from Central Stores. On August 3, 2009, the City Council awarded to W.W. Grainger, Inc., a Santa Ana vendor, a contract for a one -year period, with provisions for four one -year renewals. The vendor has performed satisfactorily during the past contract period and offers the City pricing through the Western State's Contracting Alliance (WSCA) contract. Staff recommends the second renewal of the contract, at a reduction of $10,000 from amount expended in the current contract year. FISCAL IMPACT Funds are available in the various departmental Operating Materials and Supplies accounts (63001). ':� mm"\t)6 , ,It Francisco Gutierrez Executive Director / Finance and Management Services Agency km 22B -1