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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 2, 2012 TITLE: RESOLUTION AUTHORIZING ABSENCE WITH PAY FOR APPROVED CITY EMPLOYEES WHO STAFF POLLING LOCATIONS ON ELECTION DAY CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Adopt a resolution authorizing the City Manager to approve absence with pay for approved City employees who volunteer to staff a polling location on election day. DISCUSSION On January 8, 2002, the Orange County Board of Supervisors initiated a program in which County employees volunteer to serve as poll workers on election days. The intent of the program is to provide a stable pool of trained poll workers during elections to ensure that each polling place operates efficiently and effectively. On March 19, 2012, the County of Orange Registrar of Voters asked Santa Ana and other cities to assist in this effort by releasing employees on June 5, 2012 to supplement the number of County employees and other poll workers operating polling locations on this primary election day. City employees who volunteer and are approved by their supervisors for this duty will be released from work for training and election day duties. These volunteers will work from approximately 6:00 a.m. to 9:30p.m. on election day and will receive their normal workday salary. A three -hour training on election day duties will be provided by the County and will include preparing and closing the polling place, issuing ballots, explaining the electronic voting system, and answering voters' procedural questions. FISCAL IMPACT As City employees will be released from budgeted positions, there will be no additional costs associated with this action. However, there will be a loss of productive work hours and a 55C -1