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<br /> <br /> <br /> <br /> REQUEST FOR". <br /> COUNCIL ACTION• <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> APRIL 2, 2012 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT AWARD FOR VEHICLE ? As Amended <br /> BODY REPAIR ? Ordinance on 151 Reading <br /> ? Ordinance on 2nd Reading <br /> (SPEC. NO. 12-025) ? Implementing Resolution <br /> e' ? Set Public Hearing For <br /> CONTINUED TO <br /> FILE NUMBER <br /> d <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> <br /> Award contracts for vehicle body repair for a six month period for an aggregate amount not to <br /> exceed $75,000 with the following vendors: <br /> <br /> Vendor Location <br /> Doffo Automotive Inc. Santa Ana <br /> Kelly's Body Shop Santa Ana <br /> Top Finish Collision Center Inc. Santa Ana <br /> <br /> DISCUSSION <br /> <br /> The Finance and Management Services Agency Facilities, Fleet Maintenance and Central Stores <br /> Division (FMCS) is responsible for the maintenance of 753 vehicles, including police patrol <br /> sedans. FMCS performs all maintenance work except accident repairs, body work, transmission <br /> jobs, and wheel alignments which are contracted out to minimize interruption of service. <br /> <br /> Contracting out the above work is a highly labor-intensive process that requires the involvement <br /> of Purchasing, Accounts Payable, Fleet Services, Accounting, and Risk Management staff. <br /> Moreover, the outside work is in many cases accident-related. Given these circumstances, and <br /> in response to the reduced staffing levels in the aforementioned agencies, FMCS is evaluating <br /> the possibility of engaging the services of an accident management collision company. Services <br /> would include documenting incidents, collection and review of repair estimates, monitoring repair <br /> progress, and handling of billing and collections. Also included would be non-accident related <br /> outside work as referenced above. <br /> <br /> At this juncture, the 2007 agreements and renewal options for the current vehicle body repair <br /> contractors have expired. Staff is requesting Council to approve a 6-month contract with the <br /> current vendors to continue service while the Accident Management program proposal is <br /> evaluated. <br /> <br /> <br /> <br /> 22B-1 <br />