22A - SPEC - OFFSET PRINTING SRV

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 7, 2012 TITLE: CONTRACT RENEWALWITH ANYTIME PRINTING FOR OFFSET PRINTING SERVICE (SPEC. NO.08-066) CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 152 Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER RECOMMENDED ACTION Renew the contract with Anytime Printing for offset printing service for a one-year period in an annual amount not to exceed $80,000. DISCUSSION The Central Services section of the Finance and Management Services Agency supervises the duplicating and printing of letterhead, NCR forms, flyers, posters, reports and envelopes for various City agencies. Jobs of less than 5,000 copies are produced in-house. Higher volume and enhanced jobs are cost justified for offset printing by a third party vendor. On November 17, 2008, the City Council awarded to Anytime Printing, a Santa Ana vendor, a contract for a three-year period, with provisions for two one-year renewals. The vendor has performed satisfactorily during the initial contract period and has not requested a price increase in two years. However, due to rising costs of supplies, gasoline, and other operating expenses, Anytime Printing has requested a ten percent increase in the rate structure for print jobs. Staff has checked the market and, even with the new increase, this Santa Ana vendor remains competitively priced. Additionally, due to the City's trend towards more network communication and less hard copy documents, even with the increased job cost, a 20 percent decrease in the overall dollar amount for the next contract period is recommended by staff. FISCAL IMPACT Funds are available in the various departmental Other Contractual Services (account 62300). Francisco Gutierrez Executive Director Finance and Management Services Agency km 22A-1