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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 21, 2012 <br />TITLE: <br />CONTRACT AWARD TO DELL <br />COMPUTER CORP FOR DESKTOP <br />AND NOTEBOOK COMPUTERS <br />(SPEC. NO. 12-042) <br />CITY MANA ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15t Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Dell Computer Corporation for the purchase of computers and notebooks for <br />the Police Department in the amount not to exceed $113,400. <br />DISCUSSION <br />The City of Santa Ana operates and maintains 1808 computers throughout the organization. <br />Current hardware is between four and ten years old, is experiencing reliability issues, increased <br />repair costs and impending obsolescence. In order to address this need, staff from Budget and <br />the Application and Tech Support Division of the Finance and Management Services Agency is <br />developing a phased plan to replace and upgrade existing hardware in every department. <br />Ahead of this plan, the Santa Ana Police Department (SAPD) has identified funds from the asset <br />seizure monies to accelerate the purchase of computer hardware. The SAPD utilizes <br />approximately 300 computers to carry out daily operations. Most desktop computers are used by <br />detectives and patrol officers to write police reports and conduct investigations. Notebook <br />computers are used by the Evidence Section and Training Division where mobile computing is <br />an essential part of conducting business and training offsite. The 70 desktop computers and 17 <br />notebooks in this award will be issued to the areas identified as having the oldest units, ensuring <br />continued service to the public. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The Western States Contracting Alliance <br />(WSCA) establishes California Multi-State Cooperative Agreements for Commodities, IT Goods <br />and Services, and Telecommunication Goods and Services. WSCA agreements are available to <br />all State of California governmental entities that expend public funds for the acquisition of both <br />goods and services. Dell Computer Corporation is a manufacturer offering WSCA pricing. <br />22B-1