22C - SPEC - JANITORIAL PAPER GOODS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 21, 2012 TITLE: CONTRACT RENEWAL WITH GALE SUPPLY COMPANY FOR JANITORIAL PAPER GOODS (SPEC NO.07-108) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1st Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Gale Supply Company for the purchase of janitorial paper goods for a one-year period in an annual amount not to exceed $85,000. DISCUSSION Most City of Santa Ana facilities are cleaned through contracted janitorial service, which includes the supplying of paper towels and toilet tissue and covers. Due to enhanced security needs, some City facilities - primarily the Police Administration and Holding facility - is cleaned by city employees. This requires the stocking of paper goods to service these facilities. The contract for janitorial paper goods is designed to provide quality products at significant savings based on quantity pricing. On March 3, 2008, the City Council awarded a contract to Gale Supply Company for a two-year period, with provision for two one-year renewals. Gale Supply Company has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the second renewal of the contract at an annual amount of $85,000, based on past usage and staff projections for the next year. FISCAL IMPACT Funds are available in the various Operating Materials and Supplies accounts (63001). The amount of the contract is estimated, as the actual expenditures will depend upon the requirements throughout the annual period. Francisco Gutierrez Executive Director Finance and Management Services Agency ?r EG 22C-1