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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 21, 2012 <br />TITLE: <br />AGREEMENT AMENDMENT WITH THE <br />LIBRARY CORPORATION FOR LIRBARY <br />AUTOMATION SYSTEM <br />?? ???? <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2ntl Reading <br />? Implementing Resolution <br />0 Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager and the Clerk of the Council to execute the attached amendment <br />With The Library Corporation, Inc_ to provide database subscription service and maintenance in <br />an amount not to exceed $34,466, subject to non-substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />On June 16, 2003, the City Council approved an agreement between the City of Santa Ana and <br />The Library Corporation, Inc. (TLC) to provide a library automation system. TLC provides the <br />Library with a web based client server that manages our library cards and maintains an inventory <br />of books in stock and checked out. The software is used by Library patrons to view the book <br />catalog from one of the Library's catalog computers or online from home. The software includes <br />a report module that prints a variety of reports; including what books are checked out most/least <br />often and how many books the Library has in each collection. The acquisition module helps <br />manage the book budget for each collection, provides a quick and efficient way to search for new <br />books, processes orders, and catalogues the books into the correct Library collection. <br />The service includes 24 hour telephone and online support, licensed software updates and <br />enhancements, staff training, online access to cataloging resources, and enhanced content <br />databases. The agreement is for the period of July 2012 through June 2013 in the amount not to <br />exceed $34,466. <br />FISCAL IMPACT <br />Funds are available in the Library's Technology & Support Services account (01111190 62300). <br />APPROVED AS TO FUNDS AND ACCOUNT: <br />Gerardo Mouet, Francisco Gutierrez, <br />Executive Director Executive Director <br />Parks, Recreation and Community Services Finance and Management Services Agency <br />Agency -.-t? <br />25C-1