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<br /> <br /> <br /> <br /> <br /> <br /> 2. Quarterly Billings that are greater than $10,000 but not more than $200,000 per 12- <br /> month period, shall be billed in quarterly installments. Quarterly invoices will be <br /> issued representing the contract amount for each 12-month period of the contract, or <br /> portions thereof, prorated into four (4) installments. Invoices shall be issued no later <br /> than 30 days after the beginning of each quarter. Payment due date shall be 60 days <br /> after the beginning of each calendar quarter. <br /> 3. Monthly Billings that are greater than $200,000 per 12-month period shall be billed in <br /> monthly installments. Monthly invoices will be issued representing the contract <br /> amount for each 12-month period of the contract, or portions thereof, prorated into 12 <br /> installments. Invoices shall be issued on or before the first day of each service <br /> month. Payment due date shall be 30 days after the beginning of each service <br /> month. <br /> An example of a fixed price contract for ongoing, recurring provision of materials and/or <br /> services might be a city contracting with the Sheriff for law enforcement services. <br /> <br /> IV. ACTUAL COST CONTRACTS <br /> A. Actual Cost (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a <br /> one-time, non-recurring provision of materials and/or services shall be issued after <br /> delivery by the County of the materials and/or services and no later than 15 days after <br /> actual cost data is available. Payment due date shall be invoice date plus 30 days. <br /> <br /> B. Actual Cost (Ongoing/Recurring Contracts) - Invoices that represent a billing for an <br /> ongoing, recurring provision of materials and/or services shall be issued on a monthly <br /> basis and shall represent the cost of materials and/or services provided to the <br /> contracting entity during the previous calendar month. Such invoices shall be issued no <br /> later than 15 days after the close of the monthly billing period. If the County <br /> agency/department/district does not utilize a monthly billing cycle, the invoice shall be <br /> issued no later than 15 days after actual cost data is available. Payment due date shall <br /> be invoice date plus 30 days. <br /> Examples of actual cost contracts for the ongoing, recurring provision of materials and/or <br /> services might be a city contracting with the County for communications equipment <br /> repair or waste disposal at a County landfill. <br /> V. PAYMENT DUE DATES <br /> <br /> Notwithstanding the provisions of Sections II and III above, payment due date shall be at <br /> least invoice date plus 30 days. If the County is late in issuing an invoice, the contracting <br /> entity would always have at least invoice date plus 30 days to pay. If the County is early in <br /> issuing an invoice, the contracting entity would still have a payment due date of either 60 <br /> days after the beginning of the quarter (quarterly invoices) or 30 days after the beginning of <br /> the service month (monthly invoices). <br /> (EXAMPLES: An invoice for October service, dated and issued October 8 (late) would have <br /> a payment due date of November 7. An invoice for August service, dated and issued July 20 <br /> (early) would have a payment due date of August 30.) <br /> <br /> Page 2 of 4 <br /> <br /> <br /> <br /> 25B-12 <br />