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materials, payrolls, records of personnel, conditions of employment <br />and other data relating to all matters covered by this Agreement. <br />SUB-RECIPIENT agrees to provide any reports requested by the <br />CITY regarding performance of the Agreement. <br />6. Records Maintenance <br />Records, in their original form, shall be maintained in accordance with <br />requirements prescribed by the CITY with respect to all matters <br />covered on file for all documents specified in this Agreement. <br />Original forms are to be maintained on file for all documents specified <br />in this Agreement. Such records shall be retained for a period of <br />three (3) years after termination of this Agreement and after final <br />disposition of all pending matters. "Pending matters" include, but are <br />not limited to, an audit, litigation or other actions involving records. <br />The CITY may, at its discretion, take possession of, retain and audit <br />said records. Records, in their original form pertaining to matters <br />covered by this Agreement, shall at all times be retained within the <br />County of Orange unless authorization to remove them is granted in <br />writing by the CITY. <br />7. Subcontracts and Procurement <br />SUB-RECIPIENT shall comply with the federal and SUB- <br />RECIPIENT standards in the award of any subcontracts. For <br />purposes of this Agreement, subcontracts shall include but not <br />be limited to purchase agreements, rental or lease agreements, <br />third party agreements, consultant service contracts and <br />construction subcontracts. <br />SUB-RECIPIENT shall ensure that the terms of this Agreement with <br />the CITY are incorporated into all Subcontractor Agreements. The <br />SUB-RECIPIENT shall submit all Subcontractor Agreements to the <br />CITY for review prior to the release of any funds to the <br />subcontractor. The SUB-RECIPIENT shall withhold funds to any <br />subcontractor agency that fails to comply with the terms and <br />conditions of this Agreement and their respective Subcontractor <br />Agreement. <br />8. Labor <br />SUB-RECIPIENT shall comply with the Intergovernmental <br />Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to <br />prescribed requirements for merit systems for programs funded <br />under one of the 19 statutes or regulations specified in Appendix A <br />of OPM's Standards for a Merit System Personnel Administration <br />(5 C.F.R. 900, Subpart F). <br />SUB-RECIPIENT shall comply, as applicable, with the provisions of <br />15