22A - SPEC - REPLACE PATROL SEDANS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 18, 2012 TITLE: CONTRACT AMENDMENT TO WONDRIES FLEET GROUP FOR REPLACEMENT POLICE PATROL SEDANS (SPEC. NO. 12-002) i CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s` Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Amend the contract with Wondries Fleet Group for the purchase of 14 police patrol sedans in the amount not to exceed $400,000. DISCUSSION The Police Department operates a fleet of 111 Ford Crown Victoria Police sedans, of which 88 are dedicated to Police patrol. Equipment replacement is determined on a "lifecycle approach", model, which consists of mileage, age, condition, performance, and utilization. In recent years, the standard 70,000 replacement mileage mark has increased to 80,000 miles, or four years. The vehicles operate a minimum of 8 to 12 hours a day, often undertaking double shifts, under City conditions. Using this model, 25 patrol units were budgeted for replacement in the FY 2011-12 vehicle replacement account. However, due to fiscal austerity measures, purchases were deferred and only 12 patrol sedans were ordered in January 2012. Based on the current budget, Fleet will purchase the remaining 13 patrol sedans. Each has mileage in excess of 100,000 miles. A 14th patrol sedan is to be ordered to replace a vehicle damaged and rendered inoperable in March 2012. The City's Self Insured policy will cover the cost of replacement. On January 17, 2012, the City Council awarded a contract to Wondries Fleet Group for the purchase of 12 replacement police sedans. The vendor has offered to extend the same terms and conditions for 14 additional vehicles. Staff recommends the purchase of the vehicles. 22A-1