25I - AGMT - MAINTENANCE AND SUPPORT ONLINE REPORTING SYS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: June 18, 2012 TITLE: AGREEMENT TO PROVIDE ANNUAL MAINTENANCE AND SUPPORT FOR COPLOGIC, INC. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1" Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with Coplogic Inc., for the annual maintenance and support of the DeskOfficers Online Reporting System (DORS) in an amount not to exceed $30,000 subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The Police Department currently uses an online reporting application that is limited to one language and does not interface with existing data management systems. The redundancy of re- entering the data into several systems cost time and money. The (DORS) system would enable the Police Department the ability to collect reports from citizens online in seven languages and interface with existing and future data management systems. The application would generate a savings and allow the agency to better reallocate resources to proactively face crime trends and better meet the needs of the community. There is not currently any application available that has the features, abilities or security features of Coplogic's DeskOfficer Online Reporting System. The DORS system is wholly owned, intellectual property of Coplogic, Inc. The recommended action will allow for continuous service to the Santa Ana Police Department. FISCAL IMPACT Funds are available in the Police Department's Computer Services fund (account no. 01114425- 62300). APPROVED AS TO FUNDS AND ACCOUNTS: Paul M. Walters Francisco Gutierrez Chief of Police Executive Director A- Police Department Finance & Mgmt. Services Agency 251-1