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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 18, 2012 <br />TITLE: <br />CONTRACT RENEWAL TO <br />ALHAMBRA FOUNDRY CO. FOR <br />MANHOLE FRAMES AND COVERS <br />(SPEC. NO. 11-016) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Alhambra Foundry Co., LTD for the purchase of manhole frames and <br />covers for a one-year period in an amount not to exceed $40,000. <br />DISCUSSION <br />The Water Resources Division of the Public Works Agency maintains the sanitary sewer system <br />consisting of approximately 390 miles of pipelines and 8,500 manholes. Approximately 160 <br />manhole covers are replaced annually due to damage or theft. Alhambra Foundry Company was <br />the original supplier of the City's manhole frames and covers manufactured according to the 1969 <br />City Standard Plans. As such, parts are not interchangeable with products manufactured by <br />other foundries. The City is therefore required to stock manhole parts supplied by Alhambra <br />Foundry Co. The manhole frames and covers are purchased through the Central Stores <br />warehouse for distribution to water sewer crews to provide readily available custom stock, based <br />on quantity pricing. <br />On April 4, 2011, the City Council awarded a contract for a one-year period, with provisions for <br />two one-year renewals. The vendor have performed satisfactorily during the past contract period <br />and has agreed to renew the contract without an increase in pricing. Staff recommends the first <br />renewal of the contract. <br />22B-1