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FULL PACKET_2012-06-18
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FULL PACKET_2012-06-18
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4/6/2017 4:38:28 PM
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6/14/2012 6:02:14 PM
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City Clerk
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Agenda
Agency
Clerk of the Council
Date
6/18/2012
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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />June 18, 2012 <br />TITLE: <br />AGREEMENT TO PROVIDE ANNUAL <br />MAINTENANCE AND SUPPORT FOR <br />COPLOGIC, INC. <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached amendment to the <br />agreement with Coplogic Inc., for the annual maintenance and support of the DeskOfficers <br />Online Reporting System (DORS) in an amount not to exceed $30,000 subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Police Department currently uses an online reporting application that is limited to one <br />language and does not interface with existing data management systems. The redundancy of re- <br />entering the data into several systems cost time and money. The (DORS) system would enable <br />the Police Department the ability to collect reports from citizens online in seven languages and <br />interface with existing and future data management systems. The application would generate a <br />savings and allow the agency to better reallocate resources to proactively face crime trends and <br />better meet the needs of the community. <br />There is not currently any application available that has the features, abilities or security features <br />of Coplogic's DeskOfficer Online Reporting System. The DORS system is wholly owned, <br />intellectual property of Coplogic, Inc. The recommended action will allow for continuous service <br />to the Santa Ana Police Department. <br />FISCAL IMPACT <br />Funds are available in the Police Department's Computer Services fund (account no. 01114425- <br />62300). <br /> APPROVED AS TO FUNDS AND ACCOUNTS: <br />Paul M. Walters Francisco Gutierrez <br />Chief of Police Executive Director A- <br />Police Department Finance & Mgmt. Services Agency <br />251-1
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