25D - AGMT - PARKING CITATION SYS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: July 2, 2012 TITLE: AGREEMENT WITH PHOENIX GROUP INFORMATION SYSTEMS TO PROVIDE AUTOMATED PARKING CITATION PROCESSING SYSTEM CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1st Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a 4th Amendment, six-month extension, to the consultant agreement with Phoenix Group Information Systems, subject to non- substantive changes approved by the City Manager and City Attorney, to provide an automated parking citation processing system, in an amount not to exceed $100,000. DISCUSSION Since 2004, Phoenix Group Information Systems has provided a satisfactory automated parking citation processing system for the Police Department. The Police Department exclusively utilizes a "hard copy" system for issuing and processing parking citations and Phoenix Group Information Systems streamlines and expedites the issuance and processing of "hard copy" parking citations. In 2008, The Police Department sent out a Request for Proposal for an automated parking citation processing system. Two vendors responded to the RFP, Phoenix Group Information Systems and Turbo Data Systems Ink., and it was determined that Phoenix Group Information Systems performed satisfactorily and the charges for their services were 20% less per citation compared to Turbo Data Systems Ink.. FISCAL IMPACT Funds in the amount of $100,000.00 are available in the Police Department, Traffic Division Fund (account no. 01114405 62300), Public Works - Roadway Cleaning Fund (account no. 06817641 62300, and CDA - Parking Meter Fund (account no. 02718860 62300). 25D-1