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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />J U LY 2, 2012 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />CONTRACT RENEWAL TO BRODART ? As Recommended <br />COMPANY FOR LIBRARY ? As Amended <br />? Ordinance on 1st Reading <br />CATALOGING AND PURCHASE OF ? Ordinance on 2nd Reading <br />BOOKS AND MATERIALS ? Implementing Resolution <br />(SPEC. NO. 06-167) ? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Renew the contract with Brodart Company for library cataloging and purchase of books and <br />materials for a one-year period in the amount not to exceed $285,000. <br />DISCUSSION <br />The Library provides adult and youth programs to 133,160 card holders annually. Currently, <br />state and federal grants through the Public Library Funds (PLF) program covers 50 percent of <br />the purchase of books and materials. The remaining 50 percent -- along with costs for supplies, <br />cataloging and processing -- is charged to the General Fund. Approximately 20,000 books and <br />materials are purchased yearly, including a Spanish concentration of 25 percent. Brodart offers <br />a wide selection of materials in children, young adult and general adult categories. Of the <br />20,278 items purchased last year, 8,591 were purchased for Adult Services, 9,629 for Youth <br />Services, and 2,058 for Young Adult Services. Brodart supplies fiction, nonfiction, audio and <br />video materials in English and Spanish. Brodart bar codes and catalogues all items in the <br />Library database, facilitating prompt entry into circulation of materials delivered to the Library. <br />On January 2, 2007, the City Council awarded a contract to Brodart for a one-year period with <br />provision for four, one-year renewals. The vendor has performed satisfactorily during the past <br />contract period and staff recommends the fourth renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Public Library Grant (accounting uni <br />& Support Services (accounting unit 01111190 62300); Library <br />01111150 66600); Library Youth Services (accounting unit <br />Young Adult Services (accounting unit 01111180 66600). <br />t 15211150 66600); Technology <br />Adult Services (accounting unit <br />01111160 66600); and Library <br />22A-1