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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 2, 2012 TITLE: CONTRACT RENEWAL WITH CHANDLER'S AIR CONDITIONING FOR HEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE AND REPAIRS (SPEC. NO. 08-077) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 151 Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Adelphia, Inc. d/b/a Chandler's Air Conditioning and Refrigeration for heating, ventilation, and air conditioning maintenance and repairs for a one-year period in an annual amount not to exceed $50,000. DISCUSSION The City maintains in excess of 30 buildings, including City Hall, the Corporate Yard, the Police Administration and Holding Facility, recreation and senior centers, libraries, and park facilities. Each agency throughout the City utilizes heating, ventilation, and air conditioning systems that require maintenance to ensure maximum efficiency and operational reliability. The contract provides service, maintenance, parts and unit replacement as required. On March 2, 2009, the City Council awarded a contract to Chandler's Air Conditioning and Refrigeration for a two-year period, with provisions for two one-year renewals. The vendor has performed satisfactorily during the past contract period and has agreed to renew without an increase in pricing. Staff is projecting a 30 percent decrease in expenditure in the upcoming year due to the contracting of fire services to Orange County Fire Authority. Staff recommends the final renewal of the contract. FISCAL IMPACT Funds are to be charged back to various departmental Maintenance & Repair of Buildings & Grounds (account no. 62320). APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gu lerrez Executive Director Finance and Management Services Agency SP 22B-1