POCHARTE 1 - 2012 - Laserfiche WebLink

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EXHIBIT A SCOPE OF SERVICES Producer's duties include those services required to: 1) curate and secure a series of films; 2) negotiate and book screening venues; 3) create /distribute all promotional materials; 4) manage collaborations / community partnerships in providing the festival; 5) contract and manage festival staff; 6) direct all public relations outreach efforts; and 7) visually document all Film Fiesta events for promotional use, as set forth in Producer's Proposal, Attachment 1, hereto. In fulfilling the duties set forth in the Proposal, Producer shall be responsible for: A. Financial Operations and Management 1) Producer will be responsible for the payment of all costs associated with holding the 2012 Film Fiesta; including the cost of obtaining films, venues, talent, performers, all equipment and support personnel, security, set up, clean up, sponsorship acknowledgement, insurance, taxes, fees and any other costs involved in undertaking the film festival. 2) Procure and pay for all goods and services associated with the Film Fiesta_ 3) Obtain appropriate event insurance coverage. Logistics 1) Ensure that all aspects of the Film Fiesta are well- coordinated prior to, during and immediately following the event, taking into consideration the dynamics and needs of the downtown merchants, residents and invitees. 2) Ensure that all screening representatives and talent are invited in advance and that the invitees attend the appropriate screenings. Provide accommodations as necessary. 3) Provide a quality experience for event visitors with minimal disruption and inconvenience to the merchants and residents within the event boundaries. 4) Consider the needs of the downtown merchants and residents in the logistics planning in order to prevent problems with vendor /merchant competition and disruption of business, address the needs of downtown merchants in terms of booth placement, and prevent late night noise and other disturbances and disruption for downtown residents. 5) Provide directional maps to screening venues . Submit the maps to PRCSA two weeks prior to the start of the first screening. 6) The layout of each screening, including the placement of booths, stages, etc., shall be submitted to City staff for approval, two weeks prior to Fiesta. 7) Secure adequate staffing and volunteers to ensure effective management of on -site logistics, including a sufficient number of trained equipment technicians to handle on- site logistical problems that may arise. 8) Attend meetings with PRCSA, its representatives and others as required for planning, implementation, and evaluation of the Film Fiesta. 9) Negotiate and execute agreements as necessary to provide sound and lighting systems; audio and video; staging and technology requirements; tenting; sponsor signage /recognition; power, site security, etc. 1 O) Ensure that all sub - contract vendors have the capacity to adequately staff their areas of responsibility, including on -site supervision. 11) Secure all necessary permits and /or licenses and submit to PRCSA two weeks prior to the start of each screening. 12� Pay for all logistical costs. G